The Australian High Commission in Nuku'alofa invites applications for the following positions:
Defence Office Manager
About the role:
The Defence Office Manager provides financial, administrative and office management support to the Defence Advisor (DA) and staff as well as the delivery of services to Australian Defence Force (ADF) posted staff in Tonga, Samoa and Kiribati. The position manages and leads the financial and human resource services, whilst providing capability management and support services to the Defence Adviser, Assistant Defence Advisor and senior official visitors to the Defence Office.
Terms of employment:
The terms of employment will be in accordance with the Nuku’alofa – Locally Engaged Staff Terms and Conditions of Employment. Employment will be offered on a permanent (on-going) contract basis at the LE5 broadband level with an annual salary range between TOP35,545 and TOP41,567 depending on experience. Continued employment is subject to a successful completion of a six-month probation period.
The Australian High Commission in Nuku’alofa offers a package that includes recreation and personal carer’s days, medical benefits, and superannuation contributions.
The Australian High Commission in Nuku’alofa will not be responsible for any costs incurred if applying for a Tongan visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.
How to apply:
A full copy of the Duty Statement and Requirements may be downloaded from our website www.tonga.embassy.gov.au; from our Facebook page, through email by contacting the Australian High Commission via email – [email protected] or collected from the Australian High Commission reception.
Closing date for receipt of applications is 4.00 pm on Tuesday 12 December 2023. Applications should include
- A covering letter (maximum one page);
- A curriculum vitae (maximum three pages) which includes details of two referees, one of whom should be a current or recent manager; and
- A written response addressing the qualifications and experience criteria (maximum 400 words)
Please submit your application either by email to [email protected] or in a hard copy addressed to HR Personnel – Job Vacancy and dropped off at the Australian High Commission in Nuku’alofa.
Late or incomplete applications will not be taken into consideration. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Defence Manager - Nuku'alofa - November 2023
Agency |
Defence |
Position Number |
11585 |
Title |
Defence Office Manager |
Classification |
LE5 |
Division/Post/Section |
Nuku’alofa, Tonga |
Reports to (title) |
Defence Advisor South Pacific |
About Defence
The primary role of Defence is to support the Australian Government’s ability to shape Australia’s strategic environment, deter actions against our interests and, if necessary, respond with military capabilities. Australia’s defence policy has been formulated based on the principle that strong international partnerships – particularly in the Indo-Pacific region – are fundamental to national security.
About the position
The Defence Office Manager provides financial, administrative and office management support to the Defence Advisor (DA) and staff as well as the delivery of services to Australian Defence Force (ADF) posted staff in Tonga, Samoa and Kiribati. The position manages and leads the financial and human resource services, whilst providing capability management and support services to the Defence Adviser, Assistant Defence Advisor and senior official visitors to the Defence Office.
The key responsibilities of the position include, but are not limited to:
- Provide complex technical advice and leadership for the ongoing operation of the Defence office including the coordination of all business administrative management, development and implementation of work plans in accordance with Defence specific policies and procedures
- Manage the Defence Office finances including forecasting, procurement, monitoring and reporting on expenditure, identifying savings opportunities, and preparing financial reports and bids ensuring risks are mitigated and compliance with legislative and policy requirements
- Develop, strengthen and maintain relationships with internal and external stakeholders, including posts in Samoa and Kiribati, service delivery partners, Department of Foreign Affairs Trade (DFAT) and colleagues in other offices to ensure positive customer outcomes
- Monitor the delivery of Service Level Agreement (SLA) services provided by the DFAT and engage directly with relevant stakeholders to resolve issues
- Manage performance and development of Defence Locally engaged staff, including allocating resources, setting priorities, monitoring workflow and managing performance to achieve objectives across all countries of accreditation
- Manage the planning, administration and support necessary for all Defence official functions, events and Senior Official visits
- In consultation with the Assistant Defence Adviser, formulate and implement Defence office policies, procedures, and direction identifying opportunities for improvements and provide leadership on corporate governance issues
- Provide high-level executive, administrative and organisational support to the Defence Adviser and Assistant Defence Adviser, including stake holder engagement with partner diplomatic missions, corporate travel and executive scheduling
- Undertake technical and specialised research tasks as directed by the Defence Adviser and/or Assistant Defence Advisor
Qualifications/Experience
- Experience in financial and/or corporate management, preferably within government, large corporate department, or diplomatic mission
- Experience in managing small, high productivity teams in complex environments
- Strong interpersonal skills and the ability to establish and maintain effective stakeholder relationships
- High-level of initiative and ability to work independently within a small team
- High-level of integrity and accountability in decision-making
- High-level of administrative and organisational skills
- Strong written and verbal communication skills in both Tongan and English
- Ability to prioritise and meet tight deadlines
- Knowledge of SAP or similar financial management software is highly desirable
- High level proficiency in Microsoft Office software applications
_______________________________________________________________________________________________________________
Property and Administration Officer
About the role:
The Property and Administration Officer provides support and assistance in the provision of property management and administration services to the Australian High Commission, Nuku’alofa. This position also provides backup support for Consular and Passport services to Australian citizens.
Terms of employment:
The terms of employment will be in accordance with the Nuku’alofa – Locally Engaged Staff Terms and Conditions of Employment. Employment will be offered on a permanent (on-going) contract basis at the LE3 broadband level with an annual salary range between TOP24,381 and TOP28,526 depending on experience. Continued employment is subject to a successful completion of a six-month probation period.
The Australian High Commission in Nuku’alofa offers a package that includes recreation and personal carer’s days, medical benefits, and superannuation contributions.
The Australian High Commission in Nuku’alofa will not be responsible for any costs incurred if applying for a Tongan visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.
How to apply:
A full copy of the Duty Statement and Requirements may be downloaded from our website www.tonga.embassy.gov.au; from our Facebook page, through email by contacting the Australian High Commission via email – [email protected] or collected from the Australian High Commission reception.
Closing date for receipt of applications is 4.00 pm on Tuesday 12 December 2023. Applications should include
- A covering letter (maximum one page);
- A curriculum vitae (maximum three pages) which includes details of two referees, one of whom should be a current or recent manager; and
- A written response addressing the qualifications and experience criteria (maximum 400 words)
Please submit your application either by email to [email protected] or in a hard copy addressed to HR Personnel – Job Vacancy and dropped off at the Australian High Commission in Nuku’alofa.
Late or incomplete applications will not be taken into consideration. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Property and Administraion Officer - Nuku'alofa - November 2023
AGENCY |
Department of Foreign Affairs & Trade |
POSITION NUMBER |
7471 |
POSITION TITLE |
Property and Administration Officer |
CLASSIFICATION |
LE3 |
SECTION |
Corporate |
REPORTS TO (TITLE) |
Senior Administrative Officer (SAO) |
About the Department of Foreign Affairs & Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the position
The Property and Administration Officer provides support and assistance in the provision of property management and administration services to the Australian High Commission, Nuku’alofa. This position also provides backup support for Consular and Passport services to Australian citizens.
The key responsibilities of the position include, but are not limited to:
- Provide assistance in managing property issues, including those related to office buildings and residential accommodation.
- Liaise with property owners, contractors and suppliers to resolve maintenance issues, and submit requests via work databases.
- Assist with property related procurement functions in accordance with guidelines.
- Prepare and maintain property related inventories, recording item movements and maintaining records, ensure adequate stocks of consumable items and conduct the annual stocktake of assets.
- Arrange the clearance of imported goods including customs clearances, arranging paperwork and Third Party Notes, and assist with diplomatic privileges entitlements.
- Prepare and maintain the property maintenance program, including developing systems for managing routine property servicing.
- Identify and mitigate risks in respect of Workplace Health and Safety issues.
- Perform bank reconciliations every month and other financial tasks in accordance with departmental guidelines.
- Act as back-up Passports and Consular Officer.
Qualifications/Experience
- Demonstrated experience in office and residential property management.
- Demonstrated strong written and oral communications skills in English and Tongan.
- Proven experience in financial management or a demonstrated ability to learn.
- An understanding of Workplace Health and Safety requirements.
- Must possess and maintain a clean and valid local driver licence.
- Ability to use Microsoft Office, including Word and Excel.
- A First Aid Certificate is desirable.
___________________________________________________________________________________________________________________
Economic Policy and Programs Officer
About the role:
The Program Officer is a key member of the Australian High Commission team, with analytical and program management responsibilities in the areas of economics and governance. The Officer will report on economic developments in Tonga and the Pacific to inform the Australian Government.
The position will work as part of a small team under the direction of a senior program manager. The officer will accompany senior diplomats to official meetings and events and will also provide support for visiting Australian ministers and senior officials as required.
International or domestic travel is occasionally required to represent the program at meetings, attend.
Terms of employment:
The terms of employment will be in accordance with the Nuku’alofa – Locally Engaged Staff Terms and Conditions of Employment. Employment will be offered on a permanent (on-going) contract basis at the LE5 broadband level with an annual salary range between TOP35,545 and TOP41,567 depending on experience. Continued employment is subject to a successful completion of a six-month probation period.
The Australian High Commission in Nuku’alofa offers a package that includes recreation and personal carer’s days, medical benefits, and superannuation contributions.
The Australian High Commission in Nuku’alofa will not be responsible for any costs incurred if applying for a Tongan visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.
How to apply:
A full copy of the Duty Statement and Requirements may be downloaded from our website www.tonga.embassy.gov.au; from our Facebook page, through email by contacting the Australian High Commission via email – [email protected] or collected from the Australian High Commission reception.
Closing date for receipt of applications is 4.00 pm on Tuesday 12 December 2023. Applications should include
- A covering letter (maximum one page);
- A curriculum vitae (maximum three pages) which includes details of two referees, one of whom should be a current or recent manager; and
- A written response addressing the qualifications and experience criteria (maximum 400 words)
Please submit your application either by email to [email protected] or in a hard copy addressed to HR Personnel – Job Vacancy and dropped off at the Australian High Commission in Nuku’alofa.
Late or incomplete applications will not be taken into consideration. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Economic Policy and Programs Officer - Nuku'alofa - November 2023
AGENCY |
DFAT |
POSITION NUMBER |
TBA |
POSITION TITLE |
Economic Policy and Programs Officer |
CLASSIFICATION |
LE5 |
SECTION |
Governance and Gender Section |
REPORTS TO (TITLE) |
Senior Program Manager, Governance and Gender |
About The Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests. The Australian High Commission in Tonga advances these objectives at a national and regional level from Nuku’alofa.
About the position
The Program Officer is a key member of the Australian High Commission team, with analytical and program management responsibilities in the areas of economics and governance. The Officer will report on economic developments in Tonga and the Pacific to inform the Australian Government.
The position will work as part of a small team under the direction of a senior program manager. The officer will accompany senior diplomats to official meetings and events and will also provide support for visiting Australian ministers and senior officials as required.
International or domestic travel is occasionally required to represent the program at meetings, attend training and monitor aid investments.
Key responsibilities of the position include but are not limited to:
- Monitor, analyse and report on Tonga’s economy, economic recovery, trade ties, and issues of economic governance of interest to the Australian Government.
- Maintain up-to-date knowledge of Government of Tonga laws and policies that relate to economics and governance.
- Develop a network of contacts to support the High Commission’s work, including in government, research institutions and non-governmental organisations.
- Support Australian-based officers in formal or informal discussions with government or private industry to advance bilateral or multilateral issues.
- Provide written and verbal reports for the High Commissioner and other staff, based on thorough research and analysis.
- Manage and prepare correspondence, including drafting of reporting cables, to advance Australia’s economic and trade policy interests with Tonga.
- Support colleagues to manage Australia’s bilateral and regional governance and economic recovery activities including contract administration, budget management, risk management, monitoring and evaluation and project design.
- Represent the High Commission and Australian Government interests at relevant meetings, forums and other representational events as required, and report on outcomes.
- Coordinate logistics, assist with draft programs and contribute to program development for technical and high-level visits.
Qualifications/Experience/Knowledge/Skills
- Tertiary qualifications and/or work experience in economics, development or other relevant field highly desirable
- Proven ability to build effective working relationships with a diverse and cross-cultural set of stakeholders.
- Demonstrated ability to work under limited supervision in a team and contribute to enhancing team capacity through collaboration.
- Highly developed English language skills (written and oral) as well as influence and advocacy skills that support public diplomacy, strong partnerships and decision-making.
- Experience and understanding of the Tongan development context, including culture and governance.
- Fluent Tongan essential.
________________________________________________________________________________________________________________
Pacific Australia Labour Mobility (PALM) Program Manager
About the role:
The PALM Coordinator is a key member of the Australian High Commission team and will work under the direction of the Senior Program Manager to support Tonga’s participation in the PALM scheme. The officer will support policy and program coordination with Tongan government ministries, the Pacific Labour Facility, other Australian bilateral programs in Tonga and Australian government agencies. The officer will be responsible for administrative support to the broader Labour Mobility, Skills, and Education team. International or domestic travel may be occasionally required to represent the program at meetings, attend training and monitor aid investments.
Terms of employment:
The terms of employment will be in accordance with the Nuku’alofa – Locally Engaged Staff Terms and Conditions of Employment. Employment will be offered on a permanent (on-going) contract basis at the LE4 broadband level with an annual salary range between TOP29,521 and TOP34,536 depending on experience. Continued employment is subject to a successful completion of a six-month probation period.
The Australian High Commission in Nuku’alofa offers a package that includes recreation and personal carer’s days, medical benefits, and superannuation contributions.
The Australian High Commission in Nuku’alofa will not be responsible for any costs incurred if applying for a Tongan visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.
How to apply:
A full copy of the Duty Statement and Requirements may be downloaded from our website www.tonga.embassy.gov.au; from our Facebook page, through email by contacting the Australian High Commission via email – [email protected] or collected from the Australian High Commission reception.
Closing date for receipt of applications is 4.00 pm on Tuesday 12 December 2023. Applications should include
- A covering letter (maximum one page);
- A curriculum vitae (maximum three pages) which includes details of two referees, one of whom should be a current or recent manager; and
- A written response addressing the qualifications and experience criteria (maximum 400 words)
Please submit your application either by email to [email protected] or in a hard copy addressed to HR Personnel – Job Vacancy and dropped off at the Australian High Commission in Nuku’alofa.
Late or incomplete applications will not be taken into consideration. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
PALM Program Coordinator - Nuku'alofa - November 2023
AGENCY |
DFAT |
POSITION NUMBER |
TBA |
POSITION TITLE |
PALM Program Coordinator |
CLASSIFICATION |
LE4 |
SECTION |
Labour Mobility, Skills, Education |
REPORTS TO (TITLE) |
Senior Program Manager, Labour Mobility, Skills, Education |
About The Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests. The Australian High Commission in Tonga advances these objectives at a national and regional level from Nuku’alofa.
About the position
The PALM Coordinator is a key member of the Australian High Commission team and will work under the direction of the Senior Program Manager to support Tonga’s participation in the Pacific Australia Labour Mobility (PALM) scheme. The officer will support policy and program coordination with Tongan government ministries, the Pacific Labour Facility, other Australian bilateral programs in Tonga and Australian government agencies. The officer will be responsible for administrative support to the broader Labour Mobility, Skills, and Education team. International or domestic travel may be occasionally required to represent the program at meetings, attend training and monitor aid investments.
Key responsibilities of the position include but are not limited to:
- Liaise with stakeholders on policy, project and operational issues relating to Tonga’s participation in the PALM Scheme, including communicating about improvements and expansion of the scheme.
- Coordinate meetings for Australian officials and undertake relevant follow up.
- Undertake research on program matters, and prepare high-quality written analyses, briefing papers, cables, speeches, and correspondence.
- Monitor, translate and analyse media reports and key publications (local and international) on PALM-; identify emerging issues, and prepare timely and relevant advice on key issues.
- Develop and maintain strong internal relationships across DFAT as well as external relationships with relevant Tongan Government officials, development partners and other stakeholders.
- Provide note taking duties and prepare meeting records of conversation.
- Support the High Commission’s public diplomacy and visits programs.
- Represent and promote the interests of the Australian High Commission at a range of forums, events and meetings, and report on program outcomes.
Qualifications/Experience/Knowledge/Skills
- Tertiary qualifications and/or work experience in development, labour mobility or education, or other relevant field desirable
- Proven ability to work under general direction to support a busy team across a range of diverse activities.
- The ability to build effective working relationships with a diverse and cross-cultural set of stakeholders
- Strong English language communication skills (written and oral) that support partnerships and public diplomacy.
- Experience and understanding of the Tongan development context.
- Fluent Tongan language essential.
To discuss any aspects of these roles you can contact [email protected]