The Australian High Commission in Nuku'alofa invites application for the position of
About the role:
Under general direction provide financial, administrative and support in relation to the Defence Cooperation Program. The Defence Clerk is responsible for office administration of the Defence Cooperation Program & Australian Defence Property.
This is a full-time position based in the Australian High Commission.
To discuss any aspects of the role, you can contact [email protected]
Terms of employment:
The terms of employment will be in accordance with the Nuku’alofa – Locally Engaged Staff Terms and Conditions of Employment. Employment will be offered on a permanent (on-going) contract basis at the LE3 broadband level with an annual salary range between TOP23,220 and TOP27,168 depending on experience. Continued employment is subject to a successful completion of a six month probation period.
The Australian High Commission in Nuku’alofa offers a package that includes recreation and personal carer’s days, medical benefits, and superannuation contributions.
The Australian High Commission in Nuku’alofa will not be responsible for any costs incurred if applying for a Tongan visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.
How to apply:
A full copy of the Duty Statement and Requirements may be downloaded from our website www.tonga.embassy.gov.au; from our Facebook page, through email by contacting the Australian High Commission via email – [email protected] or collected from the Australian High Commission reception.
Closing date for receipt of applications is 4.00 pm on Tuesday 7 March 2023. Applications should include
- A covering letter (maximum one page);
- A curriculum vitae (maximum three pages) which includes details of two referees, one of whom should be a current or recent manager; and
- A written response addressing the qualifications and experience criteria (maximum 400 words)
Please submit your application either by email to [email protected] or in a hard copy addressed to HR Personnel – Job Vacancy and dropped off at the Australian High Commission in Nuku’alofa.
Late or incomplete applications will not be taken into consideration. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Reports to (title)
About the Australian Department of Defence
The primary role of Defence is to defend Australia against armed attack. Australia’s defence policy is founded on the principle of self-reliance in the direct defence of Australia, but with a capacity to do more where there are shared interests with partners and allies.
About the position
The Defence Clerk provides financial, administrative and support in relation to the Defence Cooperation Program, under general direction. The Defence Clerk is responsible for office administration of the Defence Cooperation Program & Australia Defence Property.
The key responsibilities for this position include, but are not limited to:
- Arrange group travel and entitlements including acquittals for all Australian Defence personnel & HMAF personnel- Defence Cooperation Program Travel
- Arrange clearances for all Defence Cooperation Program imported stores and materials from either the wharf or from air cargo terminals.
- Maintain all vehicle records of Defence vehicles (including DA’s) including log books, private mileage, maintenance and licensing.
- Maintain an electronic filing system as well as archive files related to duties.
- Provide support for visiting RAN ships and RAAF aircraft - as requested from Defence Advisor or Staff Officer Training and Doctrine or Maritime Surveillance adviser.
- Provide administration support to visiting Australian Defence personnel- as requested from Defence Advisor or Staff Officer Training and Doctrine or Maritime Surveillance adviser.
- Action all Diplomatic Clearance (DIPCLEAR) requests for visiting Royal Australian Navy ships and Royal Australian Air force aircraft when Defence Office Manager is unavailable.
- Provide advice to Australian Defence personnel on entitlements within current Australian Guidelines (PACMAN-ADF Pay and Conditions Manual)- Related to Defence Co-operation Program and Property.
- Obtain Tongan visas and driver’s licences for Australian Defence personnel-Maritime Surveillance Adviser, Staff Officer Training and Doctrine, Chief Petty Officers and their families.
- Liaise with relevant areas in Canberra, post management and staff in posts of accreditation.
- Provide assistance to Defence Adviser as requested from Defence Adviser.
- Assist with maintenance of the in country budget, process accounts payable and receivables. Assist in the development of the in country bids in regards to Defence Cooperation Program budget.
- Monitor expenditure – identify and highlight irregularities related to Defence Cooperation Program & Property funds.
- Deliver all cheques payment to suppliers for Defence Office.
- Manage on a monthly basis implementation of the ongoing maintenance schedule for each of the four residential properties and common use area. Manage and pay all utilities at DA & Defence Compound.
- Action all requests for maintenance of an urgent and or minor nature on receipt and facilitate attendance by contractors.
- Advise all occupants of the four DCP at the commencement of each month, on scheduled maintenance works according to the DCP Residential Standing Orders.
- Assist DCP staff in the oversight and conduct of the annual stocktaking of assets
- Prepare & present reports (related to duties) to Defence Advisor South Pacific, Staff Officer Training and Doctrine, Maritime Surveillance Adviser (via email or in person)
- Put together Standing Operating Procedures (SOP’s) in relation to Defence Cooperation Program.
- listening to and considering different ideas
- identifying, listening to and respecting other people’s points of view and concerns
- writing in a way that is meaningful for the reader.
- Demonstrated professional/technical qualifications or specialist expertise, knowledge or experience.