The Australian High Commission in Nuku'alofa invites applications for the following position:
Administration and Event Logistics Officer
All suitable applicants will be placed into a merit pool that may be used to fill similar vacancies in the next 12 months.
About the role:
We are seeking an experienced and energetic individual to fill this exciting position in the Australian High Commission’s Corporate Services Section.
With direction, and as part of a small team, the Administration and Events Logistics Officer works to established policies and procedures to provide general office and administrative support the Finance and Human Resources unit. The responsibilities of the positions will spread across a broad range of corporate service functions including administration, HR, travel, finance and event logistics (including for Australia Day and ANZAC Day).
All staff are required to assist in a crisis or humanitarian response.
To discuss any aspects of the roles, you can contact [email protected] or phone (+676) 20400.
Terms of employment:
The terms of employment will be in accordance with the Nuku’alofa – Locally Engaged Staff Terms and Conditions of Employment. Employment will be offered on a permanent (on-going) contract basis at the LE3 broadband level with an annual salary range between TOP25,600 to TOP29,953 depending on experience. Continued employment is subject to a successful completion of a six-month probation period.
The Australian High Commission in Nuku’alofa offers a package that includes recreation and personal carer’s days, medical benefits, and superannuation contributions.
The Australian High Commission in Nuku’alofa will not be responsible for any costs incurred if applying for a Tongan visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract. The High Commission will not bear any responsibility for assisting applicants to obtain or maintain the right to work in Tonga.
The Australian High Commission is an equal opportunity employer. Applications from people with disabilities are encouraged.
How to apply:
A full copy of the Duty Statement and Requirements may be downloaded from our website www.tonga.embassy.gov.au; from our Facebook page, through email [email protected] or collected from the Australian High Commission reception.
Closing date for receipt of applications is 4:00pm on Friday 28 February 2025. Applications should include
- A covering letter which includes information on your skills and qualifications relevant to the position (maximum one page);
- A Curriculum Vitae outlining personal details, relevant work experience and educational qualifications (maximum two pages), and
- Contact details for two referees.
Please submit your application either by email to [email protected] (preferred) or in a hard copy addressed to HR Personnel – Job Vacancy and dropped off at the Australian High Commission in Nuku’alofa by 4pm on Friday 28 of February 2025.
Late or incomplete applications will not be taken into consideration. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
About the role:
We are seeking an experienced and energetic individual to fill this exciting position in the Australian High Commission’s Corporate Services Section.
With direction, and as part of a small team, the Administration and Events Logistics Officer works to established policies and procedures to provide general office and administrative support the Finance and Human Resources unit. The responsibilities of the positions will spread across a broad range of corporate service functions including administration, HR, travel, finance and event logistics (including for Australia Day and ANZAC Day).
All staff are required to assist in a crisis or humanitarian response.
To discuss any aspects of the roles, you can contact [email protected] or phone (+676) 20400.
Terms of employment:
The terms of employment will be in accordance with the Nuku’alofa – Locally Engaged Staff Terms and Conditions of Employment. Employment will be offered on a permanent (on-going) contract basis at the LE6 broadband level with an annual salary range between TOP25,600 to TOP29,953 depending on experience. Continued employment is subject to a successful completion of a six-month probation period.
The Australian High Commission in Nuku’alofa offers a package that includes recreation and personal carer’s days, medical benefits, and superannuation contributions.
The Australian High Commission in Nuku’alofa will not be responsible for any costs incurred if applying for a Tongan visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract. The High Commission will not bear any responsibility for assisting applicants to obtain or maintain the right to work in Tonga.
The Australian High Commission is an equal opportunity employer. Applications from people with disabilities are encouraged.
|
AGENCY |
Department of Foreign Affairs and Trade |
|
POSITION NUMBER |
NKO12 |
|
POSITION TITLE |
Administration and Events Logistics Officer |
|
CLASSIFICATION |
LE3 |
|
SECTION |
Corporate Enabling |
|
REPORTS TO (TITLE) |
Finance and HR Manager |
About The Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the position
With direction, and as part of a small team, the Administration and Events Logistics Officer works to established policies and procedures to provide general office and administrative support the Finance and Human Resources unit. The responsibilities of the positions will spread across a broad range of corporate service functions including administration, HR, travel, finance and event logistics (including for Australia Day and ANZAC Day).
All staff are required to assist in a crisis or humanitarian response.
Key responsibilities of the position include but are not limited to:
- Assisting with routine travel processes and procedures such as travel and accommodation bookings, preparing movement requisitions and acquittals, payment of travel allowances, and liaison with the High Commission’s travel provider.
- Completing financial processing such as accounts payable, receivable and payment runs using DFAT’s finance system (SAP).
- Undertaking basic procurement processes, including coordinating the procurement of the AHC’s stationery, equipment and/or other office provisions.
- Assisting with HR processes and reporting, performance management, training and LES and Australian staff medical expenses.
- Providing support to the teams arranging High Commission events including preparation of meeting rooms, liaising with venues, caterers and other suppliers, and payment processing.
- Assisting with records management and correspondence.
- Developing and maintaining strong working relationships with internal and external stakeholders to achieve Corporate Services objectives.
- Contributing to the development and review of a range of corporate policies and procedures.
- Assisting with other administrative tasks for the corporate section as directed.
Required Qualifications/Experience/Knowledge/Skills
- Relevant experience in one or more of the key responsibilities – finance, HR, travel or events.
- Proven computer skills including the use of Microsoft Office suite of applications
- Experience working in an administrative support role in the government, diplomatic missions, or private sector in Nukualofa.
- Strong interpersonal and communication skills, including an ability to work productively as part of a team and to develop strong working relationships with internal and external stakeholders.
- Strong organisational skills with an ability to prioritise, meet deadline and demonstrate flexibility in dealing with vendors and competing demands.
- A driver’s license is an advantage.